This article covers Goodnotes Education with Admin Console features only. Free Tier users may not have access to these functionalities. To upgrade, contact your institution's IT administrator.
This guide covers the current methods to join your Goodnotes Organization and access the features of Goodnotes Education that come with Admin Console deployment.
Adding Teachers
Teachers can join your organization via an Invite Link after downloading Goodnotes from the App Store or having it deployed via MDM.
How to Invite Teachers
Teachers can be invited through the Admin Console:
- Launch the Admin Console and head to the User Management Tab
- Click on Invite Users
- Input a Teachers email address and desired role. (Or use a CSV for bulk invites!)
- Click Send Invite
Your Teachers will then be sent an email with a link. Clicking this link will launch Goodnotes and ask them to sign in to their Goodnotes Account. This Goodnotes Account can be created with whichever login method you have chosen to use in your Organization:
- Apple
- Microsoft
- Edlink SSO
Edlink SSO Login. For schools with Edlink integration, teachers can sign in using their school identity provider:
- Select "Sign in with SSO" in Goodnotes
- Enter their school email address, or select "Find my school" for systems that don't use email identifiers
- After successful authentication through their school's identity provider, they'll be signed into Goodnotes with their school account
- Important: SSO sign-in alone doesn't automatically add users to your organization. Teachers must also accept an email invitation
Adding Students
Students access Goodnotes through the standard Goodnotes app and connect to your organization using these methods.
Email Invitations
Like Teachers, you can invite Students to join your Goodnotes Organization using the same method as above. Students will also need to sign in using a Goodnotes Account created with the same method your school has set up in the Admin Console.
Class Folder QR Codes
Teachers can also share QR codes directly from their Class Folders. When students scan these codes:
- They always join the specific class and will see the Class Folder appear in their sidebar.
- If Join School when joining Class is enabled in Admin Console, they also automatically join your organization
Note: This dual-function feature is OFF by default and must be manually enabled by administrators.
Important Notes About Domain Capture [Legacy Method]
Domain capture is being phased out:
- New schools: Domain capture is permanently OFF and unavailable
- Existing schools with domain capture ON: Can continue using it but once disabled in the Admin Console, it cannot be re-enabled
- Recommended alternative: Use email invitations for precise control over who joins your organization
Manual Role Assignment For existing schools that still have domain capture enabled, teachers who sign in with school email addresses will automatically join your organization. Find them in your User Management tab and change their role to "Teacher" to grant Education features